Nominations & Public Voting Terms and Conditions

1.1. Nominees must be individuals, studios, events or organisations that have made a significant contribution to the Western Australian pole dancing industry during the eligibility period (calendar year).

1.2. Nominees must meet any category-specific eligibility requirements published by the WA Pole Industry Awards.

1.3. The organisers reserve the right to remove or disqualify any nomination that does not meet the eligibility requirements.

2.1. Each person may submit one (1) nomination form only.

2.2. A single nomination form may contain nominations across multiple award categories.

2.3. Once a nomination has been submitted it cannot be edited, amended or resubmitted.

2.4. It is the responsibility of the nominator to ensure all desired categories are completed before submitting the form.

2.5. Duplicate nominations from the same individual may be removed at the discretion of the organisers.

3.1. Certain award categories require supporting evidence. Supporting evidence may include, but is not limited to: written comments, testimonials, photos, videos, links to performances, competition results, social media content and other relevant supporting material.

3.2. Supporting evidence should accurately represent why the nominee deserves recognition.

3.3. By submitting supporting material, the nominator confirms they have permission to provide the material and grant the organisers permission to use it in accordance with these Terms. Supporting material may be used on social media, websites or other public forums for the purpose of promoting the awards and showcasing nominees.

3.4. The organisers reserve the right to disregard any supporting evidence that is offensive, defamatory, misleading, irrelevant or otherwise inappropriate.

4.1. Following the close of nominations, all eligible nominations will be independently reviewed.

4.2. Finalists will be determined by an anonymous international judging panel, supported by artificial intelligence (AI) tools used to assist in anonymising data for the judging panel, reviewing nomination data and supporting evidence.

4.3. AI will only assist in analysing nomination information and will not independently determine award winners.

4.4. The judging panel will consider factors including: the total number of eligible nominations received; the quality, relevance and strength of the supporting evidence; and the nominee’s demonstrated contribution to the category.

4.5. Based on this process, the Top Five (5) finalists for each category will be selected.

4.6. The judges’ decisions regarding finalists are final and no correspondence will be entered into.

5.1. Once finalists have been announced, public voting will open.

5.2. Each person may submit one (1) voting form only.

5.3. A single voting form may contain votes across multiple award categories.

5.4. Votes cannot be changed once submitted.

5.5. It is the responsibility of the voter to ensure all intended votes are submitted before completing the voting form.

5.6. Duplicate or fraudulent votes may be removed without notice.

5.7. Winners will be determined based on the outcome of the public vote unless otherwise specified for an individual category.

6.1. The organisers reserve the right to verify the identity of nominators and voters.

6.2. Any attempt to manipulate nominations or voting, including fake accounts, automated submissions, vote buying, coordinated fraudulent activity or misleading information, may result in disqualification.

7.1. By submitting a nomination or vote, you grant the WA Pole Industry Awards and Diamond Dance a non-exclusive, royalty-free, perpetual licence to use submitted comments, testimonials and supporting material for promotional, marketing, educational and editorial purposes.

7.2. This may include publication on websites, social media, printed materials, award presentations, videos, promotional campaigns and future WA Pole Industry Awards marketing.

7.3. Comments may be edited for spelling, grammar, length or clarity while preserving their intended meaning.

7.4. The organisers are under no obligation to publish any submitted material.

8.1. Personal information collected may include: name, email address, nomination information, voting information, submitted comments and supporting evidence.

8.2. Personal information will be collected and managed by Diamond Dance.

8.3. By submitting a nomination or vote, you consent to your name and email address being added to the Diamond Dance database.

8.4. Diamond Dance may contact you regarding: WA Pole Industry Awards, Perth Amateur Pole Championship, pole dancing events, industry news, training opportunities, competitions, and products, services and promotions relevant to the Western Australian pole dancing community.

8.5. You may unsubscribe from marketing communications at any time using the unsubscribe link provided in emails or by contacting Diamond Dance directly.

8.6. Personal information will not be sold to third parties.

9.1. All WA Pole Industry Awards branding, logos, graphics, award names and promotional materials remain the intellectual property of the organisers.

9.2. Submission of supporting material does not transfer ownership of copyright. However, contributors grant the organisers permission to use submitted material in accordance with these Terms.

10.1. The organisers aim to conduct the Awards fairly, transparently and professionally.

10.2. Any concerns regarding nominations, judging or voting must be submitted in writing within seven (7) days of the relevant announcement.

10.3. The organisers may investigate concerns at their sole discretion.

10.4. The organisers reserve the right to: reject nominations; invalidate votes; remove finalists; amend award categories; or make decisions necessary to preserve the integrity of the Awards.

10.5. All decisions made by the organisers are final.

The organisers reserve the right to modify award categories, judging criteria, timelines, finalists, venues or event details where reasonably necessary.

The organisers are not liable for technical issues, lost submissions, interrupted internet services, or circumstances beyond their reasonable control that may affect nominations or voting.

By submitting a nomination or casting a vote, you acknowledge that you have read, understood and agree to these Terms and Conditions.